Description:
The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholder communication and service orientation. This role also ensures the compliance with the firm’s policies and regulatory requirements.
Your responsibilities include but are not limited to the following:
- Administration of Expense System
- Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
- Liaising with External Auditors on tax queries
- Working with HR and Tax teams in relation to Expense Policy
- Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
- Analyse Unapproved, unprocessed, and draft expense items
- Administration of new starters and leavers
- Audit of items allocated to Expense Team
- Audit of items reclaimed outside of expense policy
- Administration of delegates within Expense System
- Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
- Processing out of pocket payments and direct debits through bank portal and 3E
- Administration of Corporate Credit Card Programme
- Reconciling monthly Credit Card Statements for 300+ users
- Regular audit of Corporate Credit Card Holders
- Working with Financial Accounts to reconcile balance sheet accounts
- Providing monthly reports to budget holders
- Working with Cashiers to complete bank reconciliations
- General queries and calls from stakeholders and suppliers
- Knowledge of Accounts Payable function to allow full exposure of all team activities
About You
We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
Qualifications & Experience
- Proven and relevant experience within a similar position within a professional services environment
- Desirable: Elite 3E or Elite Enterprise and an Expense system
- Desirable: Understanding of the legal industry and its operating model
Skills & Knowledge
- Good analytical skills
- Flexible, with the ability to multi-task
- An attention to detail in meet the high standards of accuracy required
- Able to work under time pressure demanded by tight deadlines
- Excellent written and oral communication skills, with a focus on customer service
- Ability to manage different stakeholders confidently and diplomatically