Admin Assistant

Description:

CDA, an award-winning architectural practice with offices in Edinburgh and Glasgow, is seeking a professional and well-organised Receptionist / Administrative Assistant to join their team. This role serves as the first point of contact for visitors and clients while providing essential administrative support to ensure seamless office operations. The role also involves bookkeeping assistance and office support administration.

The successful candidate will be based in CDA’s Edinburgh office, contributing to the management of diverse projects across housing, commercial, retail, hospitality, and mixed-use sectors. The team values collaboration, professional development, and high-quality client service.

Key Responsibilities:

• Reception & Office Support

  • Greet and welcome visitors, clients, and staff professionally.

  • Answer and direct phone calls, take messages, and manage general enquiries.

  • Manage incoming and outgoing post and deliveries.

  • Maintain reception and meeting areas to a professional standard.

  • Coordinate meetings, including room bookings and refreshments.

  • Assist in building compliance and repair matters as part of the IMS team.

• Administration

  • Provide administrative support to directors and wider team.

  • Prepare, edit, and format documents, letters, and reports.

  • Manage office supplies and coordinate with suppliers.

  • Assist with filing, archiving, and maintaining records.

  • Support project management database input and updates.

• Bookkeeping

  • Assist with fee projections, draft invoices, and process expense claims.

  • Support the finance team with supplier invoices.

Skills & Attributes:

• Strong organisational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Xero is advantageous.

• High attention to detail and accuracy.

• Professional, proactive, and positive attitude.

Experience & Qualifications:

• Prior experience in a reception or administrative role is desirable.

• Knowledge of HR or bookkeeping tasks is a plus (training will be provided).

• Good standard of general education (e.g., National 5s, Highers, GCSEs or equivalent).

• Additional qualifications in administration, HR, or bookkeeping are desirable but not essential.

Additional Benefits:

• Health insurance after the probation period.

• Monthly staff events.

• Annual staff trips.

• Opportunities for career growth.