Description:
We are looking for an organised and detail-oriented Administrative Assistant & Bookkeeper to join our friendly team. This role splits time between maintaining our day-to-day financial accounts and providing smooth administration support to our team. It is a hands-on position ideal for a proactive person who can manage their time well, work well independently and communicate effectively. Must have own vehicle to get to work.
Key Responsibilities
Bookkeeping & Finance
- Ledger Management: Process purchase and sales invoices, receipts, and payments accurately.
- Reconciliations: Perform regular bank and credit card reconciliations.
- Reporting: Monitor cash flow, follow up pending receipts, track expenses, prepare financial reports
Administrative Support
- Office Management: Handle general correspondence, and support our directors and operations teams with data input of orders, returns and purchase orders.
- Record Keeping: Maintain digital and physical filing systems, ensuring all records are up to date and secure.
- Supplies & Coordination: Manage yard and office supplies, and assist with general team support.
- Ad-Hoc Tasks: Assist management and team members with various project-based tasks as needed.
Requirements & Skills
- Experience: Proven experience in bookkeeping and finance administration.
- Software Skills: Proficiency in accounting software (such as Xero) and excellent Microsoft Excel skills.
- Qualifications: AAT Level 2–3 qualification is preferred, though relevant hands-on experience is valued.
- Attention to Detail: Excellent accuracy in data entry and financial record keeping.
- Communication: Good written and verbal communication skills with a professional telephone manner.