Administrator

Description:

The successful candidate will need to be flexible and manage their time well to be able to efficiently support the programme management of the portfolio of research awards. These comprise a mix of large, multi-country, multi-disciplinary research consortia, and smaller one-off awards with academic leads.

Key Responsibilities are (but not limited to):

• Financial administration, including processing orders, invoices and expense claims
• Liaise with suppliers, service providers and staff/students relating to payments and expenses
• Create and develop virtual monitoring and recording systems for effective online project management
• Provide logistics and administrative support to portfolio project leads and team members
• Coordinate project reporting to funders, prepare funder reports
• Manage the project communication platforms, including MS Teams, Zoom and GoToMeeting
• Oversee travel and hospitality arrangements for members of staff and visitors
• Support in the development of communications strategies to disseminate key research outputs
• Support proposal writing with the preparation of project budgets

The ideal candidate will have excellent communication skills with project-based administration experience, ideally within an academic environment. You will have the ability to prioritise your own workload and be able to handle conflicting demands and respond to unexpected needs within a busy department. You will be able to demonstrate:

• Proven experience in administration
• Administration of financial records
• Experience of arranging travel and accommodation
• Exceptional aptitude for MS Office Windows packages including Excel spreadsheets
• Experience of designing & monitoring budgets
• Working knowledge of relevant computer software (e.g. Microsoft Word, Excel, Powerpoint)