Bid Co-Ordinator

Description:

Oberlanders Architects are a growing architectural practice, with over 100 staff across 7 studios locations. An AJ100 practice, our portfolio of work spans a variety of sectors including: healthcare, private residential, student accommodation, education, leisure and science and research.

Role Description

We are looking for a full-time Bid Co-ordinator to join our team and provide bid support to our Partners, Senior Architectural staff and marketing and business development team. A hybrid role, the position will be located in Edinburgh - however we have studios throughout the UK - and could also consider Glasgow, Oxford, Inverness, Ardgay or Galashiels.

The Bid Co-ordinator will be responsible for co-ordinating the submission of pre-qualification questionnaires and tender submissions. Reporting to the Partner responsible for Business Development and Marketing, the role will include:

• Monitoring procurement portals to identify potential opportunities and distributing tender documents as appropriate
• Uploading tenders to procurement portals, ensuring that all documents that have been requested are included
• Providing the administrative support for bids including liaising with consultants, arranging tender prep meetings, collating bid information and managing the bid tracker for the practice
• Working with a graphic designer on the look and feel of bids and capability statements.
• Using Indesign to produce tender documents within a defined template.
• Providing generic answers and company information for Pre-Qualification Questionnaires and Invitation to Tenders
• Ensuring generic answers library is up to date
• Proof reading of submissions
• Using Open Asset to prepare case studies and CVs
• Completing SPD questionnaires

PERSON SPECIFICATION

Essential

• A minimum of one years of experience in a bids role, preferably within the construction or architecture industry
• Strong writing, editing, and proofreading skills, as well as experience with formatting and printing bid documents
• Familiarity with UK tendering processes
• Excellent time management and organisational skills
• The ability to work in a team environment and collaborate with colleagues to produce high-quality bids and tenders
• A team mentality and flexible attitude
• Attention to detail
• Ability to work well under pressure and meet multiple deadlines
• Confidence in supporting senior staff
• Demonstrable proof-reading experience
• Good Microsoft Office skills
• Strong administration and organisational skills

Desirable

• Adobe Indesign skills strongly desirable
• Copy writing experience