Board Secretary

Description:

ParaPride is actively recruiting a Secretary to join its Board of Trustees. This is a crucial volunteer role that ensures effective governance and administrative processes are upheld while supporting the strategic development of the charity. ParaPride is committed to empowering and amplifying the voices of LGBTQ+ and disabled communities through inclusive events, advocacy, and education.

As a trustee and Board Secretary, you will help lead ParaPride’s efforts to maintain strong governance, legal compliance, policy development, and documentation of the board’s decisions. You will play a key role in facilitating communications between trustees, ensuring all governance procedures are transparent and up to date.

This opportunity is particularly ideal for someone with a background in administration, governance, policy, or legal compliance—especially within charitable or nonprofit settings.

Key Responsibilities:

• Collaborate with the Chair and other trustees to prepare and distribute meeting agendas

• Record, draft, and circulate accurate minutes and action items from board meetings

• Maintain governance documents, board policies, and decision logs

• Ensure timely filing of annual reports and governance materials with the Charity Commission

• Support trustee onboarding, induction, and compliance awareness

• Serve as custodian of the charity’s governing documents and policy updates

• Work with the Policy subcommittee to advance the charity’s internal policies and procedures

• Help guide ParaPride’s strategic governance and compliance practices

• Promote and uphold ParaPride’s Equality, Diversity, and Safeguarding policies

• Support delivery of strategic plans and timely execution of board-agreed tasks

• Contribute thoughtfully to board discussions and decisions

• Represent ParaPride’s values and uphold the highest standards of integrity

Experience, Knowledge & Skills Required:

• Prior experience in administrative, governance, or secretarial roles (preferred in the nonprofit sector)

• Familiarity with charity governance (or willingness to learn)

• Exceptional organisational skills and meticulous attention to detail

• Ability to maintain discretion and confidentiality

• Passion for advocacy in LGBTQIA+ and disabled communities

• Strong written and verbal communication

• Ability to think strategically, work independently, and contribute to a collaborative team

Person Specification:

• Strong commitment to ParaPride’s mission and communities served

• Ideally a member of or ally to the LGBTQIA+ and disabled communities

• Understanding or willingness to learn the legal responsibilities of a trustee

• Integrity, good judgment, and openness in working with others

• Willingness to speak up, think creatively, and contribute to policy-making and strategy

• Available to attend board meetings regularly and participate in digital communication

• Willing to give adequate notice if choosing to step down

Time Commitment:

• Standard trustee term: 3 years (renewable for 3 more)

• Attendance at regular board meetings

• Active participation in governance-related activities and responses within 2 weeks

• Minimum 3-month notice period if stepping down

• Expected to contribute to strategic deliverables between meetings

Accessibility & Inclusion:

ParaPride is committed to inclusive, accessible recruitment practices and offers multiple ways to apply—including video/audio submissions or digital meetings. If you need adjustments to the application process, reach out via the contact email provided.