Business Hub Manager

Description:

The job holder will be required to carry out the following responsibilities, activities and duties:

• Manage the transactional activity associated with the Business Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:

o Performance
o Audits and Compliance
o Finance (Stock taking Management of Stores / Prisoner monies / Receivables / Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges / Cashier / PIN Phones)
o Charitable organisations
o Information Assurance
o Measuring the Quality of Prison Life (MQPL)
o Her Majesty’s Inspectorate of Prisons (HMIP) visits
o Subject Access Requests (SARs)
o Official Correspondence
o Request Complaints
o Risk Register
o Independent Monitoring Board (IMB)
o Action Plans
o Self-audit programme
o Vehicle maintenance
o Procurement including - ordering of staff uniform
o Bank signatory
o Fixed and local assets
o Monitoring contract delivery and performance Undertake other administrative management tasks including:

• Contribute toward the development of local policy, procedures and practice and ensure consistency of application
• Manage devolved budget in accordance with the financial procedures outlined in the budget delegation
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate

• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
• Monitor performance of the Hub
• Draft all external and internal communications on behalf of the Hub
• Provide Head of Function with management information relating to the relevant area
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver dependant on local policy