Description:
As the Business Manager, you will work to Finance Director’s Private Secretary and Head of Business Management (PS & Hd BM), leading on the day-to-day work of the Business Management Team, bringing together and improving existing process whilst developing new ones, encompassing the provision of resource, both people and financial, budgetary delegations, management of the Directorate’s financial position and associated activity, Comms, Skills and Training Strategy, Safety & Security, Information Management.
Main Responsibilities:
- Assist PS & Hd BM on management of the personnel resource/workforce cost envelope to enable an organisation of sufficient size and effective structure to deliver Enterprise-wide activity. Advise on workforce resourcing demands, conduct workforce planning and resourcing activity, including the development of a directorate level Work Force Plan. Lead on bids for Graduate and Fast Stream resource. Ownership of the Organisational structures in the civilian and military HR Systems (MyHR and JPA).
- Responsible for all civilian workforce matters, providing direction and guidance to civil servants and their military line managers. Management of the In Year Reward and Thank you allocation.
- Responsible for the ownership and development of the personnel and training strategy, including driving compliance with Mandated Training, and ownership of the Directorate Induction Policy.
- Assist PS in development and implementation of response to the Annual People Survey results.
- Mange Finance Director’s financial delegation, including IY management, screening rounds, scrutinising business cases (Directorate specific), Annual Budgeting Cycle submission (Directorate specific).
- Oversee the management of the Finance Directorate Enterprise risk, working with stakeholders to develop a coherent risk management plan, actively seeking ways to improve business efficiency and effectiveness, encouraging innovation and continuous improvement.
- Management of governance within the Directorate, tracking audit actions to maintain compliance, register of delegations, licences and qualifications matrix. Represent the views and requirements of 2* at Boards and Working Groups.
- Assist PS & Hd BM in the development and management of the Directorate Strategy, encompassing process improvement, policy alignment and the Digital Strategy.
- Act as the Senior Information Officer on behalf of Finance Director, development and maintenance of an Information Plan, Sharepoint sites and Information Asset Owner.
- Development and maintenance of business continuity plan, Health and Safety and Security plans and attendance at supporting Boards.
- Management of Comms for the Directorate.
- Low Value Purchase Manager for the Directorate.
- Leadership of the team who are responsible for delivering full range of Business Management functions.
Person specification
- Be self-motivated with ability to work with a high degree of autonomy.
- Excellent organisational skills with the ability to co-ordinate activity to enable effective working across the team.
- Have excellent communication and interpersonal skills with confidence to engage effectively at all levels of seniority.
- Be able to react to changing circumstances quickly and calmly, effectively managing and prioritising workstreams as required.
- Have good judgement skills, an ability to foresee issues and identify solutions.