Business Unit Personal Assistant

Description:

Would you like to be part of our mission of enhancing society together? Would you like to be part of one of the top international engineering consultancy firms as a personal assistant?

What you do as a personal assistant to the director of the business unit (DBU)

As the personal assistant, you will be doing the following:

• provide administrative support to the business unit director and other senior members of the team
• manage calendar, including making appointments and prioritizing the most sensitive matters
• draft, review, and send communications on behalf of DBU
• organize travel arrangements, including visa applications
• prepare reports, presentations, and correspondence
• prioritize emails and respond when necessary
• handle confidential information with discretion
• make sure that every business unit management meeting runs smoothly. This includes scheduling, draft minutes, organizing catering when necessary, and keeping the time
• support with administrative and coordination needs for internal, external events, and meetings
• provide cover for other personal assistant/secretarial staff as necessary
• undertake ad-hoc projects as required
• coordinate content/input for and distribute business unit newsletter(s)
• work together with other secretaries within the business unit to coordinate secretarial activities in the business line

Where you will work

Royal HaskoningDHV is a worldwide independent engineering, project management, and consultancy firm which integrates 140 years of engineering expertise with digital technologies and software solutions. Our 6,000 colleagues are working from offices in more than 25 countries across the world. Through our mission "Enhancing Society Together", we take responsibility for having a positive impact on the world. As our new personal assistant to the director of the business unit , you will become part of the team Resilience & Maritime NL/UK.

You will become part of a team which is a global leader in the field of water and maritime delivering eye catching (international) projects. You will work together with colleagues with great expertise and skills and who are strong in connecting industry, environment, and society. This perfectly fits with our focus of ‘Enhancing Society Together’.

What You Bring

• bachelor's degree level
• minimum of 3 years’ experience in a similar role
• excellent organizational skills with attention to detail
• strong English communication skills, both written and verbal (Dutch language is a plus)
• ability to work independently and as part of a team
• good understanding of MS office package (including SharePoint & teams) and CRM