Description:
We are looking for an experienced Administrator to support our Medical Director and the rest of the Veterinary and Nursing Standards (VaNS) team. The purpose of this role is to provide a full and effective comprehensive range of administrative support to the Medical Director, VaNS team and their workstreams/projects, which will enable fulfilment of their function to a high-quality and standard.
Main responsibilities
- Coordinate and organise meetings, take and process minutes
- Deal with correspondence and communication liaising, prioritising and coordinating with the team
- Help draft reports and presentations
- Coordinate with clinics or other departments to deliver team training events
- Deal with emails, calls and general enquiries and maintain an efficient message system coordinating with team members
- Create and maintain record of work and communicate to team
- Support with SER (significant event review) allocations and actions
- Complete all aspects of ordering as and when needed
Skills and abilities
- Excellent attention to detail and organisational skills
- Be highly responsive, and able to work well under pressure
- Agility and flexibility are required due to changing priorities and business needs
- Approach to all situations with integrity, confidentiality and professionalism
- Must be able to use Word and Excel, data imputing
- Minute taking would be advantageous
- Strong interpersonal and communication skills
- Conscientious, diligent and excellent attention to detail
- Self-reliant, confident and assertive