Event Coordinator



  • To be responsible for the delivery of allocated internal events taking place at the Museum including exhibition openings, drinks receptions and dinners, private views, tours and early morning viewings.
  • Ensure events are booked into the central, departmental and other key stakeholders diaries.
  • Oversee the guest list procedure for events, where the RSVP process is managed by the Event Assistant. Manage and update guest list procedure for own events, where required.
  • Make and contribute to decision making regarding the stylistic elements of events, commission contractors and ensure all the necessary practical arrangements are carried out.
  • Ensure events are kept to the delegated budget and follow correct financial procedures.
  • Liaise with key stakeholders and departments to ensure appropriate awareness and support is provided for events.
  • Ensure the Event Managers and Head of Events are kept up to date on all aspects of event delivery.
  • Assist the Event Managers with regular sponsorship and benefit usage reports.
  • To maintain regular communication with Corporate accounts and provide sponsorship and benefit usage reports to help our clients make best use of their benefits.
  • To providing logistic support miscellaneous events from other organisations with a cultural or thematic link to the Museum, where required.
  • Joint responsibility for the management of the commission process, ensuring all commission is collected accurately and timely.

About you:

  • Specialist knowledge of managing events
  • Corporate client liaison/account management
  • IT literacy (Word and Excel) and fast keyboard skills
  • Budget management
  • Excellent attention to detail including financial accuracy
  • Problem solving
  • Strong planning and organisational skills
  • Excellent negotiation and diplomatic skills
  • Confidence, good presentation skills and ability to communicate with a wide range of people
  • Ability to work well as part of a team
  • Flexibility and enthusiasm

Organization The British Museum
Industry PR / Events Jobs
Occupational Category Event Coordinator
Job Location London,UK
Shift Type Morning
Job Type Permanent
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2023-03-19 2:01 pm
Expires on 2023-05-03