To be responsible for the delivery of allocated internal events taking place at the Museum including exhibition openings, drinks receptions and dinners, private views, tours and early morning viewings.
Ensure events are booked into the central, departmental and other key stakeholders diaries.
Oversee the guest list procedure for events, where the RSVP process is managed by the Event Assistant. Manage and update guest list procedure for own events, where required.
Make and contribute to decision making regarding the stylistic elements of events, commission contractors and ensure all the necessary practical arrangements are carried out.
Ensure events are kept to the delegated budget and follow correct financial procedures.
Liaise with key stakeholders and departments to ensure appropriate awareness and support is provided for events.
Ensure the Event Managers and Head of Events are kept up to date on all aspects of event delivery.
Assist the Event Managers with regular sponsorship and benefit usage reports.
To maintain regular communication with Corporate accounts and provide sponsorship and benefit usage reports to help our clients make best use of their benefits.
To providing logistic support miscellaneous events from other organisations with a cultural or thematic link to the Museum, where required.
Joint responsibility for the management of the commission process, ensuring all commission is collected accurately and timely.
Specialist knowledge of managing events
Corporate client liaison/account management
IT literacy (Word and Excel) and fast keyboard skills
Excellent attention to detail including financial accuracy
Strong planning and organisational skills
Excellent negotiation and diplomatic skills
Confidence, good presentation skills and ability to communicate with a wide range of people