Description:
To provide advice for enquiries into the Health and Safety Team, coordinating and retaining health and safety related data and documentation ensuring quality and accuracy.
Key Responsibilities
- Respond to all enquiries in a timely and accurate manner, providing advice on policy and process related matters
- Recognise personal limitations and escalate matters to the Health and Safety Advisors, when they are outside of your level of expertise
- Ensure all incident records are accurately completed, requesting further detail where required to complete the record
- Identify incidents that require investigation, and depending on severity either request the relevant information from the line manager or notify the Health and Safety Advisor that will provide support
- Ensure internal stakeholders are notified of pertinent detail / records relating to incidents
- Identify incidents that require notification to the HSE under RIDDOR and ensure the Health and Safety Advisor / Head of Health and Safety is notified
- Ensure all RIDDOR documentation is logged and retained within the incident recording system
- Monitor the completion of investigations for quality and accuracy
- Analyse reports for any emerging trends and notify the Health and Safety Advisor / Head of Health and Safety of any trends identified
- Alert the Health and Safety Advisor / Head of Health and Safety of any significant incidents as soon as possible
- Ensure that the action plan process is managed and that accurate data is provided to LPA’s and Departments
- Manage the walkthrough inspections process, ensuring that notifications are provided to stakeholders
- Ensure the quality of the walkthrough inspections is of a high standard and provide further advice and to stakeholders where issues are identified
- Manage the local health and safety committee process, ensuring that meetings are scheduled and are provided with the required management information
- Record the minutes of the health and safety committees, ensuring a high level of quality and retain them for evidential purposes
- Attend meetings to update on matters of policy and process
- Ensure risk assessments that are submitted are suitable and sufficient (as defined by Regulations) and retain them for future reference
- Manage the review process for risk assessment, issuing reminders to stakeholders as required
- Ensure fire safety management information is collated and reminders are issued to key stakeholders for activities such as fire drills, evacuation plan review, weekly alarm testing and fire risk assessment
- Maintain records of the Site Safety Leads and build effective working relationships with the to ensure a smooth flow of information
- Monitor the health and safety website to ensure information to ensure the information available is accurate
- Manage the Document Control process to ensure the information provided by the team remains current
- Manage the CX system for the team ensuring any actions are completed within a timely manner
- Build effective working relationships with stakeholders e.g. Insurance and Risk Manager, Property Services Team, Facilities Team, IT&D
- Produce health and safety data to answer requests for information, including:
- Benchmarking data
- Investigation data
- FOI Requests
- Data for Audits
- Bespoke data requests
- Performance data
- Ensure the incident recording system is managed to maintain access for users by working closely with IT&D colleagues
- Develop the system to include all areas of safety management as guided by the Head of Health and Safety
- Support the team on the use of the systems and processes.
Essential Skills
- Excellent working knowledge of Microsoft Office software, particularly Excel
- Proactive and practical approach
- Good interpersonal skills
- Building and maintaining strong working relationships
- Creative and driven to deliver
- Excellent communication skills
- Customer focused
- The ability to challenge constructively.
Desirable Skills
- Level 3 qualification in Occupational Safety and Health
- Minimum of two years’ experience in health and safety
- Knowledge / Experience of the Police Service