Legal Operations Assistant

Description:

You’ll be responsible for:

• Developing and supporting the implementation of processes for the legal team.
• Reviewing legal documents, including simple contracts, and conducting legal research under supervision.
• Contributing to the maintenance and updating of legal precedent documents.
• Supporting and delivering internal training sessions on legal processes.
• Reviewing contracts and managing the signing and e-signing process with relevant signatories.
• Managing the document archiving process for the legal team.
• Providing administrative support, including scanning, copying, note-taking, and handling calls and messages.
• Acting as an in-person point of contact for the legal team.
• Supporting the maintenance of the legal inbox and workflow processes.
• Contributing to sustainability initiatives, including identifying and managing carbon reduction opportunities during project delivery.

GDPR Portfolio:

• Providing data protection advice and support across global operations, with guidance from senior data protection team members.
• Responding to GDPR-related queries and escalating as appropriate.
• Reviewing UK data protection provisions in contracts, data processing agreements, and other documents under supervision.
• Managing GDPR requests from data subjects, such as DSARs and other data rights requests.
• Supporting incident and breach management processes, including investigation and reporting.
• Assisting with training delivery and conducting GDPR and data protection research.
• Supporting the communication and rollout of the Record of Processing Activities (ROPA).
• Assisting with regulatory registrations and certifications, acting as the initial point of contact with relevant authorities (under supervision).
• Managing DSARs, SARs, internal monitoring, audits, and reports, including updating internal registers and supporting the Data Compliance Assistant in these activities.

You’ll need to have:

• Strong skills in Excel, SharePoint, and Word, with the ability to use advanced functionality.
• Good understanding of legal requirements for contract signing, information security, and document storage.
• A law degree or relevant legal qualification (or equivalent experience).
• Demonstrated skills and experience in legal research.