Description:
The successful applicant will have a varied front of house and administration role with considerable autonomy operating within a larger multifunctional team, with some ad-hoc legal support.
The role embraces a team-working approach, collaborating with key employees of all levels, clients and external contractors/suppliers.
Duties:
- Processing of incoming/outgoing emails and letters.
- Processing digital and hard copy amendments, formatting or transcription.
- Opening and closing of new files/volumes and carrying out relevant procedure.
- Filing, photocopying, bundling and scanning.
- Assist booking of domestic and international travel and creation of itineraries.
- To provide an accurate and efficient postal delivery service to include the collection and distribution of both internal and external mail.
- Courier and taxi ordering.
- Stationery and reference material ordering.
- Assisting other support staff with tasks and ad-hoc projects when required.
- Responsibility for the firm’s library.
- Processing of invoices and expenses.
- Preparing PowerPoint presentations.
- Ordering shredding collections.
- Deal with external document storage/retrieval/ archiving.
- Assistance with the firm’s intranet.
- Responsibility and co-ordination of all meeting room bookings.
- Organising and serving of all meeting refreshments.
- Meet and greet of all external visitors.
- Responsibility for all meeting room and IT set up.
About You:
- Administration experience would be an advantage.
- Educated to degree level - 2:1 result is essential
- The drive and determination to set, meet and improve upon the highest standards of performance.
- Identify what needs doing and taking action to get it done.
- Belief in your role and its value to the organisation.
- Ability to maintain job related, social organisational and ethical norms.
- The drive and determination to set, meet and enhance personal performance.
- Working co-operatively and collaboratively with others to achieve business goals.