Office Coordinator

Description:

To support the effective day-to-day running of the Tensar Manufacturing Limited (TML) site, coordinating professional and efficient communications service through reception services; coordinating health and safety, communication & engagement, and HR administration.

Key responsibilities:

Lead receptionist - to welcome, meet, greet, and assist visitors at reception for all departments. Organise post, couriers, and day-to-day co-ordination of cleaning staff.

Site Coordinator – responsible for the smooth running of the site, including company provided refreshments, vending machines, coordinating the repair/replacement of equipment; for purchasing staff incentive gifts and sending gifts such as flowers for special occasions.

Health & safety – Responsible for the day-to-day health & safety of staff and guests at TML, being the coordinator for H&S training, maintaining records and uploading these to People HR.

First Aid – organising training for First Aiders and regularly updating the list of First Aiders for TML along with replenishing stock in the First Aid Kits.

Communication and engagement – liaising with the TML management team to coordinate communication to staff and engagement activities, which includes collating the content monthly for team briefings

Management Meetings – Coordinating management meetings for TML, preparing agendas, issuing minutes, and recording and updating actions.

Confidential administration - Support the HR Business Partner and the wider HR team with administration including the scanning of files, updating records, issuing letters.

Business travel - To organise overseas business trips (including airline tickets, flights, hotels, car hire etc.) for all TML employees and overseas visitors. Organising of business critical internal and external meetings e.g. the Kick-off and Annual Operating Plan (AOP) meetings, liaising with internal and external colleagues. Arranging and allocating of meeting dates, time, and venues, including buffet lunches.

IT – point of contact for simple IT queries, understanding when to escalate to the IT Helpdesk.

Maintaining petty cash for the TML team and coordinating with the finance team to ensure that accounts remain updated.