Personal Assistant

Description:

OMD UK is seeking a proactive and highly organized Personal Assistant (FTC) to provide exceptional administrative support to senior leadership, including the CSEO, CIO, CPO, and HOP. This role is integral in ensuring the smooth coordination of executive schedules, meetings, and projects, allowing the leadership team to maximize their productivity and strategic focus.

The successful candidate will demonstrate a positive, can-do attitude, discretion, and excellent time management skills while thriving in a hybrid working environment.

Key Responsibilities

• Manage and coordinate multiple executive diaries, liaising with internal and external stakeholders to schedule meetings and proactively resolve conflicts.

• Organize and prepare meeting agendas, distribute materials, and manage attendee communications.

• Process and reconcile executive expenses in a timely manner.

• Arrange meeting rooms, catering, and IT setup for internal and client meetings.

• Welcome and manage visitors, ensuring a seamless and professional experience.

• Support the coordination of client entertainment, events, and large-scale industry functions.

• Handle occasional office administration such as IT equipment or stationery orders.

• Collaborate on special projects, including research, reports, or event management, working closely with cross-functional teams.

• Assist in organizing company-wide “All in Days” events and internal initiatives.

Candidate Profile

The ideal candidate will be a dependable, resourceful professional with a strong sense of discretion and adaptability. You are someone who thrives in a fast-paced environment and takes pride in being the go-to person for problem-solving and coordination.

• Strong interpersonal and communication skills, with an ability to maintain professionalism in all interactions.

• Exceptional diary management skills and a natural aptitude for multitasking.

• Ability to prioritize and deliver within tight deadlines.

• Discretion in handling confidential information.

• Proficiency in Microsoft Office Suite and digital collaboration tools.

• Positive, calm, and team-oriented mindset with a focus on delivering high-quality support.

About OMD UK

OMD UK is a leading media agency that helps clients make better decisions faster to drive extraordinary growth. Through its core capabilities—Decision Science, Connected Performance, and Agile Innovation—OMD UK transforms customer insights into marketing impact using world-class talent and technology.

Part of Omnicom Media Group, OMD UK operates within the world’s largest media network, employing over 12,000 people across 100+ countries. The agency has been recognized as AdWeek’s Global Media Agency of the Year, serving some of the world’s most iconic brands.

For more information, visit: https://omduk.com/

Flexible Working

OMD UK promotes a hybrid working model—three days in-office and two days remote. Employees can flex their hours around core working times (10:30–16:30), supporting work-life balance while maintaining collaboration.

Diversity, Equity & Inclusion

OMD UK is deeply committed to fostering a culture of equality, inclusion, and belonging. The company values diverse voices and strives to create an environment where everyone can thrive and bring their authentic selves to work.