Description:
As a PMO Project Coordinator, you will support project reporting, and day-to-day operations across a diverse portfolio of research activity. You will coordinate work across research groups, professional services teams and external partners, ensuring smooth information flow and effective project delivery. Typical responsibilities include supporting meetings and review cycles, coordinating resource, maintaining documentation and systems, and helping to run events, workshops and communications.
You will be responsible for:
- Support tracking of high-volume research activity funded through the centre, working with internal and external staff to monitor project progress
- Actively participate in review meetings of projects, presenting information to the project team (including external partners) on project finances and progress against the project management plan and associated risks
- Provide non-financial project administration such as project files setup, formal acceptance, monitoring reporting requirements and project changes, in association with Research Support teams
- Lead and manage the information flow between PMO Operations team, DMEx partners and the rest of the University, and with external collaborators, responding to requests for information as required
- Collaborate with project personnel and external partners, overseeing support for resource planning, recruitment to the centre, organization of project events, meetings, and coordinating reporting activities with project members and partners
Based at the Royce Institute with hybrid working (typically two days onsite), you will join a supportive, fast-paced and collaborative team that is genuinely enthusiastic about what we do.
About You
Applicants must submit a supporting statement outlining how they meet the criteria below in their application. Shortlisting will be scored against these criteria, so please ensure your statement addresses each one clearly.
Essential Criteria
- Excellent organisational skills with a demonstrable ability to prioritise and manage conflicting priorities
- Excellent interpersonal and communication skills with the ability to build rapport and influence a range of stakeholders
- Able to work independently using well developed initiative under minimal supervision, recognising when advice/input needs to be sought
- Strong numeracy skills along with an understanding of budgeting and confidence in interpreting and presenting financial information
- Educated to degree level or equivalent, or substantial relevant experience, with English and Maths at GCSE standard or equivalent
Desirable Criteria
- Knowledge of the University's organisation, governance and strategic objectives
- Experience in editing and maintaining web-based shared spaces
- Experience of working with University research projects and with administrative and financial systems such as Pure, Oracle
- Experience of servicing committees (minute taking, coordinating papers, devising agendas and progressing action points)
- Previous experience of administrative support in research administration