Description:
The post holder will support the team in providing administration to the ReBUILD for Resilience (R4R) programme and support the CEO, research director and consortium partners. The role will support project management through the development and maintenance of administrative systems, liaising with partners and ensuring high standards of communication, making logistics arrangements and organising meetings. The post will be based within the Health Systems and Workforce Strengthening Unit (HSWSU) at LSTM
Key Responsibilities:
- Project Administration: Schedule, organise and take minutes at project meetings; Format and proof-read project reports and documents; Prepare internal project newsletters by collating information and sharing across the consortium; Maintain file sharing and effective communication platforms, and provide support to partners
- Logistics: Organise and provide administrative support for project meetings, trainings, workshops and conferences; Provide logistics and administrative support to research activities; Prepare travel briefs and process expenses and reimbursements in accordance with project guidance
- Finance: Process purchase orders, invoices and expense claims in liaison with LSTM finance department and ensure compliance with LSTM and funder policies on expenditure; Work with the Finance Project Manager to prepare budget forecasts; Make general purchases as necessary (equipment, IT, stationary etc)
- Project Management Systems: Support the upkeep of systems for monitoring, evaluation and learning, including the collation of reports and data from partners; Develop and maintain systems to support project administration and travel/logistics; Organise and maintain project documentation