Projects Manager

Description:

Universal Music Group UK is seeking a Workspace & Projects Manager to join their UK Property Services department. The role is focused on the planning, execution, and monitoring of projects across UMG’s UK property portfolio. This hybrid role requires a hands-on approach, with the primary base at UMG UK 4PS Site and occasional visits to other UMG-owned or affiliated sites.

This is an 18-month fixed-term contract position.

Key Responsibilities:

Operational Duties:

• Manage monthly floor plans and space planning, updating for moved employees, new starters, and leavers.

• Oversee office moves and projects, ensuring timelines, budgets, and business requirements are met.

• Provide information and escalation points for health and safety matters during projects.

• Produce safe work systems and communicate to all relevant parties.

• Follow procurement guidance and ensure value for money when sourcing quotations.

• Consult and coordinate with contractors, M&E teams, and other stakeholders.

• Record and track projects in the helpdesk system.

• Conduct quality inspections and maintain high operational standards.

Organisational Duties:

• Implement structured work methods and sound procedures.

• Utilize project tracking systems (e.g., Monday.com) for project coordination.

• Perform quarterly reviews on office allocation and processes.

• Continuously review practices to ensure team compliance with standards.

Collaboration & Communication:

• Maintain professional and efficient communication with internal customers and colleagues.

• Conduct weekly meetings with contractors and teams to ensure up-to-date project documentation.

• Enable open decision-making and effective influence at all levels.

Skills & Experience Required:

• Previous experience managing office relocations, moves, and projects.

• Strong project management experience (Prince2 desirable).

• Exceptional diplomacy, influencing, and communication skills.

• Eye for detail and strong organisational skills.

• Knowledge of facilities systems, FM performance measurement, AutoCAD, and setting up procedures.

• Ability to build relationships across all levels and manage outsourced service providers.

• IOSH and/or NEBOSH certification desirable.

• Membership of IWFM is desirable.

• Ability to prioritise, pre-empt problems, and deliver projects on time and within budget.

Benefits:

• Group Personal Pension Scheme (3%–9%)

• Private Medical Insurance

• 25 paid days of annual leave

• Interest-Free Season Ticket Loan

• Holiday Purchase Scheme

• Dental and Travel Insurance options

• Cycle to Work Scheme

• Salary Sacrifice Cars

• Subsidised Gym Membership

• Employee Discounts via Reward Gateway