Description:
To provide proactive and professional support to the group.
Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.
This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business. A Team Administrator will, collectively, work with every member of the team to ensure that overall needs are met.
Support may be required to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm
Candidate Overview
We are looking for candidates who ideally hold the following skills and experience:
- Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
- Assisting other members of the Practice Group with overflow work
- Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
- Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
- Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
- Updating lawyers' client contact databases
- Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
- Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
- Answering incoming telephone calls in a professional manner
- Dealing with enquiries from internal and external callers
- Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions