Wholesale Administrator & Operations Assistant

Description:

A leading international group of companies, known for its portfolio of well-established and respected fashion brands, is seeking a proactive and detail-oriented Wholesale Administrator & Operations Assistant. This is an exciting permanent opportunity within a globally recognized fashion business that values creativity, innovation, and high-quality products.

The successful candidate will support wholesale operations by managing administrative tasks, maintaining accurate records, and ensuring efficient processes. This role offers hands-on experience in a fast-paced, fashion-driven environment and contributes to the company's ongoing success. You will be key in managing purchase orders (POs), coordinating with logistics teams, and ensuring timely deliveries and shipments. Additionally, the position involves liaising with both internal teams and external partners, including factories and customers.

Key Responsibilities:

• Track and follow up on customer Purchase Orders (POs) and ensure timely processing

• Send POs to factories and sales order confirmations (SOCs) to customers

• Resolve queries related to orders with customers and factories

• Upload styles, sales orders (SOs), and POs into the ERP system

• Coordinate with logistics to ensure timely shipments and deliveries

• Provide barcodes and packing instructions to factories

• Process stock into inventory, allocate orders, raise picking tickets, and issue invoices

• Send weekly order books to customers and follow up on bookings

• Process customer booking forms and communicate delivery schedules to warehouses

• Advise customers on order status, delivery delays, and related issues

• Work with factories and shipping departments on salesman samples

Ideal Candidate Profile:

• Experience in the relevant industry (fashion wholesale or related sectors)

• Previous experience working with major retailers such as Next, Debenhams, JD Sports is a plus

• Self-motivated with the ability to manage your workload and collaborate in a team environment

• Highly competent IT skills, including Outlook, Excel, Word, PowerPoint, and the ability to quickly learn company ERP systems

• Strong attention to detail in a fast-paced environment

• Excellent time management and communication skills

• Strong proactive work ethic

Offer Includes:

• Permanent position with a globally recognized fashion business

• Exposure to fast-paced and dynamic wholesale operations in a creative environment