Contract Administrator

Description:

Main Responsibilities

Contract Administration

• Provide daily administrative support to the Legal Team on contract-related matters.
• Manage intake and triage of contract requests, ensuring appropriate prioritization and routing.
• Format, track, and coordinate execution of contracts, including obtaining signatures and maintaining organized records.
• Upload, update, and archive agreements in the DMS and CLM systems according to company policies.
• Maintain and update legal templates, clause libraries, and knowledge repositories.
• Support the business with confidentiality agreements and other “self-service” contract processes.
• Respond to internal queries regarding contract status and documentation.
• Schedule and coordinate meetings related to contracts and assist with audit preparations.

Contract Data Management

• Capture and maintain accurate contract data and metadata in DMS and CLM systems.
• Ensure data consistency, completeness, and version control across systems.
• Maintain spreadsheets, trackers, and vendor databases.
• Generate internal reports and summaries to support decision-making.
• Uphold data integrity and ensure audit readiness.

Main Requirements

• Diploma or certificate in Administration, Paralegal Studies, or a related field.
• 2–4 years’ experience in contract administration, data administration, or a similar role.
• Familiarity with contract management tools (e.g., Intapp, iManage, DocuSign, CLM systems).
• Proficiency in Microsoft Office Suite and data tools (Excel, SharePoint, Power BI).
• Strong organizational and attention-to-detail skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent communication and stakeholder management abilities.
• Analytical mindset with a focus on data accuracy and process efficiency