Description:
Keywords: collaborative, dependable, supportive, inclusive, flexible working opportunities, knowledgeable team, organisational skills, confidentiality, interpersonal communication, professional growth
An opportunity has arisen for an experienced Executive Assistant to join a prestigious financial services organisation in the heart of Canary Wharf. This is a highly visible role supporting senior leaders within the Legal and Compliance division, offering you the chance to work alongside a knowledgeable and supportive team.
What you'll do:
As an Executive Assistant Legal and Compliance based in Canary Wharf, you will play a pivotal role in supporting a Managing Director along with their team of Executive Directors and Vice Presidents. Your day-to-day activities will include:
- Manage complex diaries for senior executives, proactively resolving scheduling conflicts and prioritising time-sensitive meetings with careful consideration for all stakeholders involved.
- Coordinate all aspects of travel arrangements including flights, hotels, currency exchange, taxis, and detailed itineraries while ensuring compliance with company expense policies.
- Organise conference calls, video conferences, room bookings, AV equipment setup, catering requirements, dial-in numbers, and ensure seamless execution of all meeting logistics.
- Liaise professionally with internal colleagues at all levels as well as external clients such as regulators and legal counsel on confidential matters requiring discretion and sensitivity.
- Process expense claims promptly and accurately within policy guidelines, ensuring timely submission to meet accounts payable deadlines.
- Handle invoice processing.
- Develop strong working relationships with other Assistants across the department to provide reliable 'buddy cover' during absences or busy periods, ensuring continuous support for the team.
- Devise and maintain effective administrative processes that foster an organised environment for both yourself and those you support.
- Prepare correspondence with meticulous attention to detail-including PowerPoint presentations-and manage printing and collation of meeting documentation as required.
- Provide comprehensive telephone coverage by fielding calls professionally, responding to enquiries efficiently, managing incoming/outgoing mail swiftly, and keeping handover notes up-to-date for smooth transitions.
What you bring:
To excel as an Executive Assistant Legal and Compliance in this renowned financial institution's London office, you will bring proven experience supporting senior executives within fast-paced corporate environments-ideally within legal or compliance functions. The ideal candidate should have:
- Demonstrated ability to handle confidential information discreetly across all aspects of work within a professional services environment.A friendly, people-oriented approach that enables you to collaborate effectively with colleagues at every level of seniority.
- Calmness under pressure coupled with adaptability when faced with last-minute changes or competing priorities.
- Clear written and verbal communication skills that facilitate smooth interactions both internally and externally.
- Proven initiative in anticipating needs and exercising sound judgement when making decisions on behalf of senior leaders.
- Exceptional organisational abilities that allow you to multi-task efficiently while consistently meeting tight deadlines.
- Professional demeanour marked by discretion, reliability, politeness, and respect for others' perspectives.
- Meticulous attention to detail in preparing documents such as PowerPoint presentations or routine correspondence.
- Intermediate or advanced proficiency in Microsoft Word, PowerPoint, Excel, Outlook; familiarity with Adobe applications; experience using SharePoint is advantageous but not essential.
- Experience processing expenses or invoices.