Medical Secretary

Description:

To provide a comprehensive medical secretarial service to Consultants and supporting teams within designated specialty area. To work collaboratively with other medical secretarial colleagues to ensure clinical correspondence is produced and distributed within acceptable timescales. The post holder will carry out his/her duties as defined in this job description in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the post holder should exercise initiative commensurate with the role and that confidentiality be maintained at all times.

Receipt, circulation and dispatch of post, taking action where appropriate by obtaining medical records, other associated documentation and drafting of correspondence.
 

• Deal with new referral letters and action as appropriate by ensuring that these are correctly processed via the appropriate channels, i.e. Out Patient Booking Team, in accordance with triaging by the consultant.
• Assist in the rearrangement of clinical activity (out-patient clinics) when the Consultant or other member of his/her team arranges leave, by liaising with the appropriate members of staff within the Trust.
• Assist in the collation of information for reports, for example medical reports, risk and complaint management etc.
• Planning and organising a number of conflicting tasks and priorities at the same time still meeting challenging deadlines.
• Prioritise workload independently, identifying urgency, highlighting problems and taking appropriate action to prevent or solve problems without supervision.