Description:
The role:
Due to an internal promotion we are hiring for an Office Administrator & Facilities Lead - a varied role involving office administration and the oversight of facilities management across 3 office hubs. The role reports to the Head of People Experience and has no direct reports. This role is critical in ensuring a productive, safe, efficient and pleasant work environment. The ideal candidate is organised, detail-oriented, and proactive in addressing the needs of the team and facilities, to create a great working environment.
What you’ll do:
- Office administration: Oversee day-to-day office operations including supplies, mail, deliveries, vendor coordination, and workspace upkeep.
- Onboarding & offboarding: Coordinate with IT and People teams to manage access, workstations, and inductions for new starters and leavers.
- Travel & event coordination: Book company travel, manage related expenses, and support logistics for team days, meetings, and events.
- Facilities management: Lead maintenance plans across office hubs, manage vendor relationships, service contracts, and ensure a clean, safe workspace.
- Health & safety compliance: Ensure compliance with regulations in partnership with the Risk & Assurance Team, including fire drills and DSE assessments.
- Budget & records management: Monitor office budgets, track expenses, maintain contracts and facilities logs.
- Team & visitor support: Support local events, visitor management, reception duties, and act as a liaison for office-related matters.
- Continuous improvement: Develop and implement systems and processes to drive efficiency and improve the office experience.
What we’re looking for:
- Experience in office and/or facilities management and familiarity with health, safety, and environmental regulations
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft suite
- Problem-solving skills and ability to work independently.
- Positive, can do attitude
Pulsant offers:
- A supportive work environment with a focus on career growth, development, work life balance and well-being.
- A friendly, family-like atmosphere where almost half of employees have been with Pulsant for 5+ years.
- Benefits include 5% pension, private healthcare, cycle to work scheme, free breakfast and snacks, Udemy license and more.