Office Coordinator

Description:

Our client are the leaders in fashion design, development, sourcing and manufacture. They supply multi product clothing to a cross section of global retailers. With a busy office full of passionate Fashion & Clothing professionals, we are actively seeking a talented Receptionist/Office Administrator to be that "go to" person supporting the team and getting involved with everything from Admin to Events!

Main Responsibilities

• Meeting and Greeting visitors.
• Outgoing Post - there are a large number of samples sent by DHL on most days to overseas factories. These need to be organised, recorded on system and ready for timely collection.
• Managing all incoming post.
• Organising catering for numerous meetings (including making teas/coffees)
• Keeping meeting areas, reception area and kitchen tidy
• Organising maintenance of fixtures and fittings with office landlords when required
• Organising maintenance of security and issuing key fobs
• Maintaining adequate stocks of stationery, office and kitchen supplies, re-ordering as required
• Ordering taxis
• Managing and reconciling petty cash
• Furnishing finance with credit card expense details
• Diary work - keeping on-line calendars up to date for meetings
• Responding promptly to all adhoc enquiries and requests, prioritising those of the directors
• Organising internal social events including sending invitations and managing event

Requirements

• Team player who thrives in a varied role working in a fast-paced environment
• A flexible positive attitude, able to prioritise, multitask and meet challenging deadlines
• Polite and friendly attitude when dealing with visitors
• Excellent interpersonal skills with colleagues
• Excellent organisational skills
• Knowledge of Microsoft Teams, Excel and Word preferred