Description:
Office Manager to join their dynamic team.
Responsibilities:
- Maintain a tidy and presentable office environment at all times.
- Manage incoming and outgoing mail efficiently.
- Oversee the purchase and provision of stationery, office supplies, and other items.
- Coordinate travel arrangements and accommodation for Directors and staff.
- Arrange taxis and provide travel directions when necessary.
- Manage office equipment and supplies, ensuring their proper functioning.
- Organise couriers and strive for cost-effective services.
- Run general errands such as trips to the post office and bank.
- Arrange Thursday treats for the team and refreshments for events.
- Ensure the timely storage of deliveries.
- Manage all administrative tasks and logistics for new starters, including desk arrangements, IT access, and building access.
- Support line managers in providing thorough inductions for new team members, including office tours and introductions.
- Continuously work to improve the agency's environmental impact through recycling initiatives, supplier choices, and essential travel practises.
- Ensure meeting rooms are clean and well-maintained.
- Manage meeting room diaries and coordinate requirements with meeting organisers.
- Arrange catering for meetings as needed.
- Oversee cleaner activities to maintain high cleanliness standards in the office.
- Conduct daily audits to ensure cleanliness throughout the office, including meeting rooms, toilets, and kitchens.
- Keep kitchens clean and organised, including fridge maintenance, bin emptying, and dishwasher management.
- Ensure essential building services are functioning properly and report any malfunctions.
- Coordinate and manage contractors for ad hoc repairs or maintenance.
- Maintain inventory of required light bulbs and replace them as necessary.
- Attend to any necessary replacements, such as light bulbs.
- Regularly check and replace first aid supplies.
- Foster positive relationships with colleagues across the organisation.
- Support managers by suggesting new ideas and questioning conventional thinking.
- Seek advice and support from more senior team members when needed.
Qualifications:
- Previous receptionist or office management experience is essential.
- Proactive attitude - this is one of the most important things for our client
- Experience in a highly service-oriented role, such as retail or hospitality, is preferred.
- Excellent written and oral communication skills.
- Personable and professional demeanour with an excellent telephone manner.
- Strong attention to detail and organisational skills.
- Commitment to providing outstanding service and maintaining high standards.
- Ability to work independently and take initiative.
- Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.