Description:
Are you ready to join an ambitious naval engineering startup at the ground level and grow alongside it?
I'm looking for my right-hand person – not just an assistant, but a reliable partner-in-crime who thrives in a fast-paced, ever-changing environment. I need someone who’s tech-savvy, detail-oriented, organized, and not afraid to roll up their sleeves and get involved across all aspects of the business.
🛠️ This role is a blend of:
- Executive assistance
- Project coordination
- Technical Assistant
- Light content creation
- Brand representation
- And a whole lot of flexibility and initiative.
💼 What You'll Be Doing
- Handle daily communication, including taking calls, responding to inquiries, and proofreading business documents in English.
- Maintain and update project tracking tools (project management sheets, follow-ups, etc.).
- Support with calendar management, scheduling, bookings (flights, hotels, etc.), and client follow-ups.
- Create professional business templates and reports using MS Office.
- Invoice creation and document formatting.
- Draft and post content for LinkedIn and Instagram (no need to be a designer – just know how to spot a good story in a project).
- Attend (or help prep for) conferences and events, potentially representing the company when I cannot be there.
- Help ensure that the company’s brand image (socials, website, client material) reflects the quality and professionalism of our work.
- Take Minutes of Meetings and help translate technical input into client-friendly language (support provided).
- Keep an eye on industry news, events, and opportunities.
✅ Must-Haves
- Excellent knowledge of MS Office (especially Word, Excel, PowerPoint).
- Fluent in English, strong written communication, and good grammar (proofreading ability is key).
- Self-starter attitude – I want someone who will remind me of what needs to be done, not the other way around.
- Comfortable working remotely, independently, and staying organized without micro-management.
- Discretion, trustworthiness, and professionalism – I need someone I can count on.
- Eye for detail and appreciation of clean, consistent branding and presentation.
💡 Nice-to-Haves
- Familiarity with 2D/3D software (CAD, Rhino, Solidworks).
- Knowledge of Canva, ChatGPT, or other modern business tools.
- Another European language (besides English).
- Creative mindset and genuine interest in continuous learning.
- Naval Architecture or Mechanical Engineering Background (not required, but helpful)