Description:
The Speaker Liaison Coordinator acts as a key conduit between the Show Director, Marketing, Sales, and Operations teams, as well as suppliers, partners, and speakers. The purpose of the role is to ensure each conference runs smoothly by delivering a seamless, professional experience for speakers and sponsors both pre-event and onsite.
You will ensure that all relevant speaker and sponsor information is collected accurately and on time to support marketing and promotional campaigns, while also providing clear, detailed briefs to internal teams to enable flawless event delivery.
Key Responsibilities
- Liaise with the Event Director, Marketing Manager, and Conference Manager to clarify event briefs
- Execute speaker agreements and manage speaker requests in a timely and professional manner
- Obtain, edit, and publish speaker photographs, biographies, and session descriptions in line with marketing deadlines
- Support marketing teams with speaker promotion campaigns
- Liaise with internal and external designers to create and proofread printed programmes and promotional materials
- Maintain accurate and up-to-date online programmes using the content management system (CMS)
- Manage speaker accommodation, fees, and expenses in line with event budgets
- Provide accurate briefs for the operations team and AV suppliers
- Provide clear and detailed briefs for conference chairs and speakers
- Request, receive, and manage speaker presentations to the correct AV specifications and deadlines
- Manage speakers, AV technical teams, and speaker lounges onsite during events
- Organise logistics for organisations hosting smaller, special events
- Undertake any additional ad hoc duties as required by the line manager
ABOUT YOU:
Skills & Abilities
- Strong written and verbal communication skills
- Excellent organisational and administrative skills
- Outstanding time management and prioritisation abilities
- Meticulous attention to detail
- Positive, enthusiastic attitude with the ability to work on your own initiative
- Proven ability to multitask and work independently
- Ability to remain calm, patient, and professional under pressure
- Demonstrated experience working to tight deadlines
- Strong numeracy skills
- Flexible and adaptable approach
- Willingness and availability to attend events at venues across the UK and internationally (minimum of 3 days per event)