Events Officer

Description:

CEPI (Coalition for Epidemic Preparedness Innovations) is seeking a CEO’s Front Office and Events Officer for a 12-month maternity cover contract. This pivotal role supports the CEO and Deputy CEO, ensuring high-level coordination, event planning, and executive support that contributes to the mission of accelerating vaccine development for epidemic and pandemic threats.

The position is based in London (or Oslo) and requires working closely with global teams. It provides a unique opportunity to operate at the forefront of global health innovation, contributing to CEPI’s ambitious goal of the “100 Days Mission”—developing vaccines for new epidemic threats within 100 days.

Key Responsibilities:

• Provide full administrative support to the CEO’s Office, including email drafting, calendar coordination, meeting logistics, travel itineraries, and meeting summaries

• Lead and manage CEO-hosted events (roundtables, speaking engagements, media announcements, technical workshops)

• Oversee internal event processes, act as focal point for Salesforce and speaking requests

• Provide holiday cover and cross-team support within the CEO’s Front Office

• Collaborate with global office staff to improve administrative systems and support cross-office operations

• Prepare presentations, briefing documents, and maintain effective internal communications

Eligibility Criteria:

• Must have legal work authorization in the UK or Norway

• No visa sponsorship or relocation support available for this fixed-term role

• Highly organized, able to multi-task, and handle sensitive information with discretion

• Strong interpersonal skills and ability to build credibility and trust across diverse teams

• Excellent command of spoken and written English

Employment Type:

• Type: Fixed-Term (Maternity Cover)

• Duration: 12 Months

• Work Mode: Hybrid (London or Oslo office)

What CEPI Offers:

• Work at the forefront of global vaccine innovation

• Collaborate with international experts on pandemic preparedness

• Be part of a diverse, inclusive, and purpose-driven team