Executive Assistant

Description:

FCDO Services is seeking a highly organized and proactive Executive Assistant to provide critical support to the Director of Engineering and Operations. This full-time, permanent position is based at Hanslope Park and plays a pivotal role in supporting national and global security efforts through seamless executive-level administrative support.

The role involves managing the Director’s calendar, organizing meetings and travel (including overseas visits), handling expenses, coordinating performance reviews and staff leave, and assisting in organizing team events and away days. The Executive Assistant will also provide operational support across the directorate, manage stakeholder directories, and address senior-level queries with confidence and diplomacy.

Applicants should have solid experience in similar roles, ideally within government settings. Strong communication, organizational, and interpersonal skills are essential. The role requires frequent travel, particularly between London and Milton Keynes.

Key Responsibilities:

• Manage diary, logistics, travel arrangements, and expenses for the Director

• Support team events, away days, and overseas visits

• Handle staff coordination including performance reviews and leave tracking

• Maintain stakeholder directories and senior-level communications

• Draft and proofread board-level documents

• Collaborate across departments and external partners

• Travel regularly between London and Hanslope Park

Required Skills & Competencies:

• Proven experience in a senior administrative role

• Ability to manage upwards and support senior stakeholders

• High-level written and verbal communication skills

• Excellent Microsoft Office, Excel, PowerPoint skills

• Discretion in handling sensitive data

• Calm under pressure, highly organized, and responsive

Benefits:

• Annual salary of £30,379 + £1,750 location allowance

• Civil Service Pension with 28.97% employer contribution (approx. £8800/year)

• 25 days annual leave (plus public holidays)

• Learning and development opportunities

• On-site amenities: gym, nursery, café, and restaurant

• Interest-free loans for travel and bike schemes

• Free shuttle between Milton Keynes and Hanslope Park

• Inclusive work culture, Disability Confident and Carer Confident employer