Personal Assistant

Description:

As a Personal Assistant, you will provide day to day administrative support to our team within the luxury fashion industry. You will be self-motivated, proactive and confident managing competing priorities with strong communication skills. You will be working primarily alongside the executive leadership. This role plays a key role strategically and operationally in supporting the SLT in leading the Bella Ling Team. Applicants must currently reside in the UK and be legally entitled to live and work here.

Role Responsibilities:

• Coordinate appointments, meetings and related logistics (send reminders, schedule video calls and team meetings, prepare high-quality briefing materials ensuring the leader has the information needed for key meetings and commitments)
• Managing competing priorities and responding effectively when plans or business requirements change
• Create and maintain spreadsheets, enter data and carry out checks using Microsoft Excel
• Arrange business travel and itineraries as needed, including bookings, with occasional travel required.
• Handle confidential business and customer information with discretion
• Assist with updates to product listings or inventory records when needed
• Providing wider business and administrative support as required

Key Requirements:

• GCSE’s (or equivalent) including English essential
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Microsoft Outlook, Teams and Calendar management tools
• SharePoint and OneDrive for document management
• Fast typing speed and accuracy
• Prioritisation and organisational skills
• Excellent written and verbal communication skills, with the ability to interact effectively with C-level execs
• Takes ownership, anticipates requirements and works proactively with minimal direction
• Flexible in their approach and willing to support the wider team when needed

Experience is less important to us than finding someone who’s a great fit for the team. Secretarial, personal assistant, executive assistant, or a comparable background in the fashion space is a bonus.

If you are detail-oriented, adaptable, highly organized, and thrive on working closely with senior leadership, we would love to hear from you