Description:
Be part of a major aviation project in the Greater London area, that will redefine the future of air travel and delivery excellence. We’re building a dynamic team to plan and deliver complex, high-impact work, at the heart of one of the region’s most innovative and fast-moving developments.
If you’re motivated, hands-on, and thrive in the energy of large-scale infrastructure and aviation projects, this is your opportunity to thrive and make a real difference. Join a collaborative, fast-paced environment, where ambition, collaboration, and momentum drive success - and play a pivotal role in delivering transformation projects that will shape the future of aviation.
The project scope includes planning, design, integration and delivery of major airfield infrastructure, buildings, systems and associated periphery infrastructure.
Please register your interest early, by registering your interest to participate in this this transformational aviation project!
Job Summary
Under the direction of Project Management, the Project Document Manager will help establish, plan, control, and direct the scope of the document/records management program.
Major Responsibilities
- Provide document management support to include:
- May support the maintenance of the Electronic Document Management System (EDMS) and the security model based on project needs, to register, control, distribute, transmit, file, and archive project records.
- Assist in the planning of the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
- Copy documents from SharePoint and other locations into Aconex as needed.
- Support the development of and implementation of the records retention and turnover plans.
- Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
- Support quality assurance audits, internal technical reviews, client reviews, and external audits.
- Manage project access to the EDMS by inviting users to the EMDS, perform associated tasks with basic EDMS administration.
- Ensure supplier and customer documentation is processed within established schedule standards.
- Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
- Keep abreast of department technologies, techniques, and services that become available.
- Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
- Ensure training and training records for project document management and administrative personnel are current.
- Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
- May conduct presentations regarding document management status and work process requirements, both internally and externally.
- Provide direction and training, partnering with document management project teams for the processing of documentation.
- Participate in the coordination of project close-out activities inclusive of all functional groups represented on project.
Education And Experience Requirements
- Must have bachelor’s degree plus a minimum of 5 years project-based experience, or a minimum of 9 years of experience performing document/records management, managing work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 7 years
- Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
- Must be able to organize and prioritize assigned document management tasks
- Have strong interpersonal and customer service skills
- Have ability to work flexibly and collaboratively across all levels of the organization
- Must be flexible and able to accept and quickly adapt to changes in work focus
Required Knowledge And Skills
- Four or more years’ experience managing a records / document control program on a Bechtel project.
- At least 2-years’ experience advanced use of Aconex