School Programme Coordinator

Description:

Adventure Lifesigns, a renowned UK-based provider of high-quality overseas expeditions for schools, is looking for a passionate and detail-oriented School Programme Coordinator to join its dynamic and close-knit team in Tongham, Surrey. This is an excellent opportunity to work within a youth-focused organisation that operates across health, safety, and adventure travel industries.

As a School Programme Coordinator, you will play a crucial role in supporting the delivery of unforgettable expedition experiences for students. You will be the linchpin between schools, teachers, parents, and students—ensuring seamless communication, efficient coordination, and memorable interactions throughout the expedition process.

Key Responsibilities:

• Provide administrative and logistical support for overseas school expeditions.

• Coordinate and facilitate student training days.

• Prepare and distribute pre-departure information via relevant portals.

• Handle insurance claim processing and ATOL invoice administration.

• Support fundraising efforts for student expeditions.

• Maintain regular communication with parents and students via phone and email.

• Ensure all correspondence is accurately recorded in HubSpot CRM.

• Deliver engaging presentations to prepare and motivate students ahead of trips.

Requirements:

• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with HubSpot or similar CRM is desirable.

• Excellent written and verbal communication skills.

• Confident presenter, especially when engaging with young audiences.

• Highly organised, with strong time management and multitasking abilities.

• Self-starter with a proactive and flexible approach.

• Proven experience in customer-focused roles and relationship building.

• Clean UK driving licence.

• Basic understanding of the UK education system.

• Previous travel experience and/or interest in youth development preferred.

Additional Information:

• This is a full-time, in-person position (Monday to Friday).

• The office is dog-friendly—friendly office dogs are regularly present.

• Applicants must include a cover letter explaining what they can bring to the role.