Executive Assistant

Description:

A prestigious investment firm in London is seeking a confident and highly organised Executive Assistant to provide dedicated support to their fast-paced Mergers & Acquisitions team of up to seven professionals. This role suits someone with a strong background in M&A or comparable high-pressure sectors who thrives on taking ownership and maintaining smooth operations in a dynamic environment.

You will be central to the team’s daily functioning, delivering seamless diary and travel management, closely tracking sensitive project timelines, and ensuring all regulatory and documentation requirements are met. More than a traditional EA role, you will act as the anchor and trusted coordinator, facilitating alignment across stakeholders and ensuring efficient workflows.

Key Responsibilities

• Manage complex and high-volume diaries spanning multiple global time zones

• Coordinate international travel arrangements and logistics

• Process and monitor expense claims

• Support and track project timelines, following up on critical actions

• Oversee documentation such as NDAs and other regulatory materials

• Serve as the trusted gatekeeper and primary contact point for the M&A team

• Maintain consistent, calm support in a fast-moving, demanding environment

Candidate Profile

• Proven experience supporting teams in M&A, investment banking, private equity, or similar sectors

• Strong understanding of fast-moving projects and internal processes in a financial environment

• Exceptional organisational skills with meticulous attention to detail

• Confident, grounded presence combined with a warm and resilient attitude

• Discretion and professionalism in handling sensitive and confidential information

Why This Role?

This is an excellent opportunity for an Executive Assistant who enjoys being closely involved with critical work, values variety in their day-to-day tasks, and takes pride in ensuring operations run smoothly behind the scenes. You will join a well-established, supportive team where your contribution is highly valued and visible.