Projects Junior Administrator

Description:

Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public.

To provide support to all core works administration across the Department ensuring basic job and commercial data is updated.
 

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• Skills Required:
   
  • Organised
  • Confident
  • Pro-active
  • Due diligent / Accurate
  • Efficient in Microsoft Word, Excel and Outlook
     
  Job Duties:
   
  • Tracking of incoming enquiries and ensuring, by supporting the team, they are issued on time, possess supporting vetting doc's, escalating any queries to Nicola and Sean.
  • Support the Managers in the day to day administration of the project as deemed required. This will focus on but not be exhaustive to: PO's /Chasing parts /Supporting deliveries/RAM's/Quotes/Amtech updates/Permits + General job related Comm's
  • Coordinate all Work in Progress (WIP) ensuring all financial information is managed and up-to-date and tracked with budget/tender allowances, commitments and deviations highlighted and managed.
  • Ensure that necessary interface information between clients, sub-contractors and other departments is provided in a timely manner as per the manager’s requirements.
  • Validate and update Amtech software including estimates in progress, revisions and dates.
  • Chasing and Logging of timesheets and expenses for the projects department.
  • Provide accurate reporting of cost and value on the project(s) in line with the Company’s reporting process.
  • Support with all basic Health and Safety administration